Buyer – Accepting Applications

Why AUIB?

Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.

Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.

Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.

A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.

A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.

Position Summary:The Buyer is responsible for the transactional aspects of the procurement processes within the university. This role involves creating and managing

purchase orders, maintaining supplier relationships, and ensuring the efficient procurement of goods and services in compliance with established policies and procedures.

Core Duties and Responsibilities:
1.   Procurement Processes:
•  Create and update purchase orders without backing requisition lines.
•  Perform purchase order control tasks including close, finally close, freeze, and hold.
•  Manage load interface files for import.
•  Perform purchase order administration tasks including importing purchase orders from external applications and applying retroactive price changes.
•  Manage purchasing document signatures and communicate purchasing documents to suppliers.
2.   Supplier Management:
•  Research and maintain supplier information.
•  Manage contract deliverables after contract approval, including setting the status, adding comments, and uploading attachments.
•  View supplier profile information and manage supplier qualifications.
3.   Compliance and Reporting:
•  Create and update compliance checklists.
•  Perform compliance checklist control tasks including complete, reopen, and cancel.
•  Access and run reports from the Business Intelligence Applications, Business Intelligence
Publisher, Real Time Decisions, and Enterprise Performance Management.
•  Analyze transactional information for agreements, purchase orders, and requisitions.
4.   Data Management:
•  Manage file import and export.
•  Access and manage trading partner item references for items.
•  View and manage item catalogs including categories and category hierarchies.
•  Access and manage supplier attachments and contact preferences.
Privileges:
•  Generate Approved Supplier List Entry.
•  Manage File Import and Export.
•  Research Suppliers.
•  Run Purchasing Document Background Scheduler.
•  View Purchase Agreement Work Area.
•  Manage External Payee Payment Details.
•  View Supplier Profile Change Request.
•  Manage Trading Community Legal Contact Preference.
•  Manage Tax Registration and Party Tax Profile.
Data Security Policies:
•  Delete, modify, and view application attachments for purchase documents and supplier assessments.
•  Access and manage party tax profiles, supplier corporate identifiers, and tax registrations.
•  View trading community person mobile phone numbers and contact preferences.

Requirements:
•  Education: Bachelor’s degree in business administration, Supply Chain Management, or a related field.
•  Experience: Prior experience in procurement, supply chain management, or related roles.
•  Skills: Strong organizational and analytical skills, proficiency in procurement software
(preferably Oracle ERP), excellent communication and negotiation skills.
Performance Metrics:
•  Accuracy and timeliness in creating and managing purchase orders.
•  Effective management of supplier relationships.
•  Compliance with procurement policies and procedures.
•  Efficiency in managing procurement data and reports.
Work Environment:
This position typically operates in a professional office environment. The role may require
occasional travel to supplier locations or external meetings.

Application Requirements:

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
Identification: A valid national ID or passport is required for the application process.
Please note that applications missing any of these components will not be considered.

Candidates Shortlisted for an Interview:
If you are shortlisted for an interview, you will need to provide additional documentation:

Educational transcripts and certifications must be translated into English.
References: Provide contact details for three references who have either worked with you or supervised your work.
We look forward to receiving your complete applications and appreciate your interest in joining our dynamic team at AUIB.