Talent Acquisition Coordinator – Accepting Applications

Why the American University of Iraq—Baghdad?

Opening its doors in January 2021, the new American University of Iraq—Baghdad (AUIB) began as a dream of influential individuals in Iraqi and United States business, industry and government who want to see a world-class institution of higher learning established in the city, reminiscent of the days when Baghdad was an educational mecca and the flourishing capital of the Muslim world.  With a great library, palatial college buildings and student centers, state-of-the-art classrooms, laboratories, and athletic facilities, AUIB’s beautiful campus attracts students, faculty, and staff from throughout the world.  We invite you to join us in this exciting new venture.

This position will report directly to the Talent Acquisition Manager.

Postition Summary: The Talent Acquisition Coordinator plays a vital role in supporting the university’s recruitment and hiring efforts. This position assists in coordinating various stages of the recruitment process, from posting job openings to onboarding new hires. The coordinator collaborates closely with the Human Resources team, hiring managers, and other stakeholders to ensure a seamless and efficient hiring process.

Core Responsibilities:

• Assist in drafting and posting job advertisements for open positions on university job boards, external websites, and other relevant platforms.

•  Review and screen incoming resumes and applications to identify qualified candidates for various university roles. Identify ones that absolutely don’t meet position requirements, but upload them all to the Position Search file on One Drive daily, alert the Hiring Panel, and set up a new one for each new posting.

•  Coordinate interview scheduling, including arranging interviews with candidates, hiring managers, and interview panels.

• Assist in conducting initial phone screenings and interviews to assess candidates’ qualifications and alignment with university values.

• Coordinate reference checks and background screenings for selected candidates as part of the pre-employment process once the top candidates are identified by the hiring manager.

•  Assist in the preparation and issuance of job offers to successful candidates, ensuring the accuracy and completeness of offer packages.

•  Collaborate with HR and hiring managers to facilitate the onboarding process for new hires, ensuring all necessary documentation is collected and processed.
• Maintain accurate and up-to-date records of candidate interactions and hiring processes in the applicant tracking system (ATS).

•  Respond promptly and professionally to candidate inquiries and provide updates on their application status.

•  Assist in organizing and participating in university career fairs, job expos, and other recruitment events.

•  Collaborate with the marketing and communications teams to enhance the university’s employer brand and promote job opportunities.

•  Contribute to the continuous improvement of the talent acquisition process by identifying areas for optimization and efficiency.

Qualifications:

• Bachelor’s degree in human resources, business administration, or a related field.
• Previous experience in a talent acquisition or recruitment support role is preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in using applicant tracking systems (ATS) and Microsoft Office Suite.
• ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to build relationships with candidates, hiring managers, and colleagues.
• Familiarity with university policies, procedures, and compliance requirements is a plus.
• Knowledge of applicable employment laws and regulations.
• Must have professional proficiency in English.

Application Requirements for Positions at the American University of Iraq—Baghdad

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

1. Cover letter: This should detail how your skills and experience align with the specific requirements of the position you are applying for.
2. Resume/Curriculum Vitae: Please provide an up-to-date resume or CV.
3. Identification: A valid national ID or passport is required for the application process.

** Please note that applications missing any of these components will not be considered.

Shortlisted candidates:

If you are shortlisted for an interview, you will need to provide additional documentation:

1. Educational transcripts and certifications must be translated into English.
2. References: You must provide contact details for three references. These individuals should be those who have either worked with you or supervised your work.

We look forward to receiving your complete applications and appreciate your interest in joining our dynamic team at AUIB.