Administrative Assistant – GR Accepting Applications

Why AUIB?

Diversity and Inclusivity: At AUIB, we celebrate diversity and inclusivity in every aspect of campus life. Our community is a mosaic of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.

Competitive Benefits: AUIB supports its staff with competitive salaries, comprehensive health plans, and generous leave policies, ensuring their well-being and satisfaction.

Professional Development: AUIB offers numerous opportunities for career progression and professional development, making it an ideal place to enhance skills and advance careers.

A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.

A Legacy of Excellence: Situated in Baghdad, AUIB is committed to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.

Position Title: Administrative Assistant
Department: University Government Relations
Location: American University of Iraq, Baghdad

Position Summary: The American University of Iraq, Baghdad is seeking a highly organized and detail-oriented Administrative Assistant for the University Government Relations Department. The ideal candidate will possess a strong commitment to confidentiality and hold a bachelor’s degree in law. This role involves supporting the department’s administrative functions, ensuring smooth operations, and assisting in liaising with government entities.

Key Responsibilities:

• Provide administrative support to the Director of Government Relations and the department.
• Manage and maintain schedules, appointments, and travel arrangements.
• Prepare, review, and file legal and government-related documents with a high degree of accuracy.
• Assist in the coordination of meetings, conferences, and events with government officials and other stakeholders.
• Handle confidential information with utmost discretion and professionalism.
• Draft correspondence, reports, and presentations as required.
• Maintain organized records and databases of government relations activities and documentation.
• Conduct research on relevant legal and regulatory issues affecting the university.
• Liaise with internal departments and external partners to facilitate communication and coordination.
• Perform other administrative tasks and duties as assigned.

Qualifications:

• Bachelor’s degree in Law or a related field is required.
• Previous experience in an administrative role, preferably within a government relations or legal environment.
• Strong attention to detail and ability to maintain a high level of accuracy.
• Excellent organizational and time management skills.
• Ability to handle sensitive and confidential information with integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills in English and Arabic.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of Iraqi government procedures and regulations is an advantage.

Application Requirements for Positions at the American University of Iraq—Baghdad

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

• Cover letter: This should detail how your skills and experience align with the specific requirements of the position you are applying for.
• Resume/Curriculum Vitae: Please provide an up-to-date resume or CV.
• Identification: A valid national ID or passport is required for the application process.

* Please note that applications missing any of these components will not be considered.

Candidates shortlisted for an interview:

If you are shortlisted for an interview, you will need to provide additional documentation:

• Educational transcripts and certifications must be translated into English.
• References: You must provide contact details for three references. These individuals should be those who have either worked with you or supervised your work.

We look forward to receiving your complete applications and appreciate your interest in joining our dynamic team at AUIB.